Purchasing Assistant – Division of Purchasing – Department of Administration & Finance

Purchasing Assistant – Division of Purchasing – Department of Administration & Finance

Organizational Overview:

The Department of Administration and Finance, led by the County Administrator, manages the day-to-day operations of County government and ensures, under the leadership of the CFO and County Treasurer, that the county has adequate funding to support these operations. The Department includes the Offices of Economic Development, Public Information, Information Technology, Fiscal Operations, Personnel, Community Development, Purchasing, Risk Management, Shared Services, and Treasury.

Job Description:

This employment opportunity is for two (2) Purchasing Assistants within the Division of Purchasing. Under direction, assists the Purchasing Agent by performing supervisory and highly complex tasks involved in the purchasing of supplies; does related work as required.

Job Responsibilities:

Maintains numerical and alphabetical coding of purchased material and material in stock.
Reviews, edits, and records purchase orders for proper description, number identification, and ensures correctness before giving to buyer.
Receives and records invoices from vendors, checks to see that goods have been delivered and then forwards to accounts/payable section.
Keeps records of dispositions of purchase orders and invoices received.
Compares, corrects, and updates nomenclatures and specifications on purchase orders.
Checks unit price on purchase order for conformity to established market prices.
Contacts vendors to expedite deliveries.
Contacts different divisions and projects to verify deliveries.
Consolidates procurement of materials and supplies for various departments and projects.
Ensures that correct supplies are shipped by vendor.
Makes arrangements with vendors to correct situations involving incorrect shipments.
Records letters of acknowledgment from vendors.
Reviews requisitions for materials not normally kept in inventory for proper distribution code identification and ensures correctness.
Receives, tabulates, and records requests for the purchase of equipment, materials, and supplies.
Performs the clerical work involved in the preparation of contracts following the awarding of bids.
Following the awarding of contracts, enters contract unit prices into a contract price book.

Schedule:

Full time (40 hours/week) Monday – Friday

Education and Experience Requirements:

High School Diploma
One (1) year of experience in the preparation and processing of requisitions and/or the purchase of equipment, materials, and/or supplies.

Other Requirements:

Experience with small business set-aside programs preferred but not required.
May be required to take online purchasing classes during office hours.
Excellent oral and written communication skills
Proficiency in Microsoft Office Suite, including Teams, Word, Outlook and Excel programs.
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
Appointees will be required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

What we offer:

Health, Dental, and Vision Coverage
Enrollment into the state pension system
Life, Short-term Disability & Long-term Disability coverage
Generous Paid Time Off
Voluntary Deferred Compensation Plan
Tuition Reimbursement
Employee Assistance and Employee Wellness Programs

Salary: $65,000 / per annum

Please send resume and employment application to resume@bergencountynj.gov – put in subject line job applying for, thank you.

The County of Bergen is an Equal Employment Opportunity (EEO) Employer.

It has been and will continue to be a fundamental policy of The County of Bergen not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

The County of Bergen complies with the New Jersey First Act. An employee’s primary residence must be within the State of New Jersey, or the employee will have 365 days (1 Year) from their date of hire to satisfy the requirement of principal residency.

Legal Disclaimer:

EIN Presswire provides this news content "as is" without warranty of any kind. We do not accept any responsibility or liability for the accuracy, content, images, videos, licenses, completeness, legality, or reliability of the information contained in this article. If you have any complaints or copyright issues related to this article, kindly contact the author above.